About 'microsoft dynamics'|Very Urgent reQ. of Sr. Microsoft Dynamics AX Developer, Columbus, OH, 3 - 6 Months
When you are running a small business, it is important to your bottom line to keep your invoices organized and up-to-date. It is vital to ensure that all invoices are being sent out and properly processed. This is hard to do when things are not well-managed. However, there are some tips you can use to ensure that the invoicing end of your business runs smoothly and efficiently. Include Terms of Service When you are sending out your invoices, you want to make sure that your customers know exactly what is expected of them. They should know what they are paying for and exactly when the bill is due. You will find it easier to keep track of things when you have invoices with a due date and details about the services or products that were purchased. You should also make note of any penalty fees or late fees if these are applicable. Decide on a Software Software that can help to organize your invoicing will make your life a lot easier. Software programs like the TARGIT BI Accelerator can be used for project invoicing, transaction logging and to track open sales orders. This type of software keeps track of your invoicing needs for you. You just put in a bit of information and reports and analytics are created for easy tracking and organization. Include Contact Information You want your customers to be able to easily contact you should they have a question about their invoice. The easier you make this for them, the quicker you can be paid and close out the invoice. You should include your business name, your phone number, email address, the name of the person to contact for account information, your physical address and your fax number. You also want to use invoice numbers so that you can easily pull up the invoice in question and offer the necessary clarification. Make Acceptable Payment Methods Known Your customers need to know about the different payment methods that you have available. If you accept checks or money orders, make it clear who these should be made out to. If you accept credit cards, be clear about the ones you accept. Record Received Payments As soon as you receive a payment, you want to record this in whichever accounting software you are using. When you record payments immediately, you will never forget to log one so that you can accurately keep track of sales and past due invoices. When you are recording your payments, keep detailed notes. For example, put the invoice number, customer name, customer contact information and information about which services or products were involved in the sale. Follow Up If you have past due invoices, take the time to follow up on these. There will be times when customers get busy and simply forget to pay their invoice. A gentle and polite reminder can get their account settled. You should go after the oldest unpaid invoices first and work your way to the most recent. When you are trying to settle past due accounts, give the customer a firm due date. For example, let them know that their past due amount is due within 30 days of the date of the letter you send. When you are tracking down past due invoices, be sure to use postal mail so that there is a paper trail. |
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